MDF Quote Request Template: Get Faster, Accurate Pricing from Dealers (Copy/Paste)

Quick Decision Summary

Use this ready copy/paste template to list exact MDF specs, quantities, and site details—dealers respond 2-3x faster with precise pricing.

If you’re in a hurry, copy the template below, fill in your project details like thickness (e.g., 18mm), sheet size (8x4 ft), quantity (50 sheets), and delivery city. Email or WhatsApp it to three dealers today. Expect quotes within 24 hours including taxes, transport, and any minimum order terms. This cuts guesswork, avoids underquoting traps, and helps compare total landed costs across options.

• Choose this template if ordering 20+ sheets for wardrobes, kitchens, or partitions—ensures quotes match real project needs.
• Avoid vague asks like “MDF rate?”—leads to generic replies ignoring thickness, grade, or monsoon-safe variants.

What an MDF Quote Request Template Actually Is

An MDF quote request template, or RFQ, is a structured list of project specs sent to dealers. It covers board grade (standard, moisture-resistant), thickness (6-25mm), dimensions (standard 8x4 ft or cut-to-size), quantity, finishes (raw, pre-laminated), delivery location, and timelines. Unlike casual “price?” messages, it prompts full breakdowns: base rate, taxes, freight, loading/unloading.

This fits bulk buys for Indian interiors—wardrobes, cabinets, paneling. Dealers stock variations like HDFWR for wet zones. Templates standardize asks, reducing back-and-forth by 70% in typical workflows.

What details go into a strong MDF RFQ?

Key details include grade (MR, BWR, standard), thickness, sheet count or sqm, exact size, edge needs (pre-edged or raw), delivery pincode, and payment terms. Start with project overview: “50 sheets 18mm MR MDF for coastal kitchen cabinets.” Add “quote inclusive of GST, transport to Mumbai, FOT site.” This yields apples-to-apples pricing. Next, verify dealer stocks your spec—ask for density (650-750 kg/m3) and resin type cues. Test by sending to two dealers; compare response time and detail level.

Why Accurate MDF Quotes Matter in Indian Homes and Sites

In India’s humid monsoon zones or coastal areas like Mumbai or Chennai, vague quotes lead to wrong MDF grades—standard boards swell at edges during 80%+ humidity storage. Accurate RFQs specify MR or BWR grades upfront, preventing delamination in kitchens or bathrooms.

Site realities amplify issues: truck delays expose sheets to rain, causing warp before cutting. Precise quotes include protective packaging costs. Workmen often overlook thickness for screw hold—18mm for hinges vs 12mm shelves—leading to sagging. Good templates force dealers to quote total project cost, factoring city logistics (higher in Tier-2 due to trucking).

Price Range and Cost Drivers for MDF Boards

MDF prices typically range Rs 500-2000 per 8x4 ft sheet, varying widely by drivers. Thinner 6-12mm suits partitions (lower end), while 18-25mm for shutters pushes higher. Moisture-resistant grades add 20-40% over standard.

Factor	Impact on Price	Example Range (per sheet)
Thickness	6mm low, 25mm high	Rs 400-1500
Grade (Standard vs MR/BWR)	MR +25%	Rs 700-1200 (18mm)
Density/Quality	Higher density +15%	Rs 800-1100
Finish (Raw vs Prelam)	Prelam +30-50%	Rs 900-1600
Logistics (Tier-1 vs Tier-3 city)	Freight +10-30%	Rs 100-300 extra

Budget example: Wardrobe (100 sqm, 18mm MR): Rs 80,000-1,20,000 base +20% logistics/wastage. Always quote FOT site for full landed cost.

How much does 18mm MR MDF cost per sq ft?

Typically Rs 45-75 per sq ft for 18mm MR MDF, but check sheet rate divided by 32 sq ft (8x4). Drivers: resin for moisture (adds Rs 10/sqft), density over 700kg/m3 (firmer screw hold). In monsoon belts, insist on BWR quotes at Rs 60-90/sqft. Verify by asking sheet weight (around 35-40kg for quality). Next step: Use template to get three quotes, average them, add 15% buffer for cuts/scrap.

How to Use the Copy/Paste RFQ Template in 5 Steps

1. Customize basics: Enter quantity, thickness, grade based on project (e.g., 18mm MR for kitchens).
2. Add site details: Pincode, access (ground floor?), timeline (need in 7 days?).
3. Copy/paste/send: Email or WhatsApp to 3-5 dealers—expect replies in 1-2 days.
4. Compare quotes: Line-by-line: rate, taxes, freight, MOQ, validity (30 days?).
5. Verify & close: Ask samples or visit stockyard; negotiate bulk discounts (5-10%).

Failure point: Omitting wastage—add “include 5-10% extra sheets.” Prevents short-supply shocks.

The Ready-to-Use MDF Quote Request Template

Subject: RFQ for [Quantity] Sheets [Thickness]mm [Grade] MDF - Delivery to [City/Pincode]

Dear Sir,

Project: [Brief e.g., Wardrobe shutters for 3BHK flat]

Required Specs:
- Grade: [Standard/MR/BWR/HDFWR]
- Thickness: [e.g., 18mm]
- Size: [8x4 ft full sheets / Cut-to-size details]
- Finish: [Raw / Pre-laminated / Melamine]
- Quantity: [e.g., 50 sheets]
- Density preference: 650-750 kg/m3

Delivery:
- Location: [Full address, pincode]
- Timeline: [e.g., Within 10 days]
- Terms: FOT site, inclusive GST + transport + loading/unloading

Please quote:
1. Rate per sheet/sqm
2. Total for quantity
3. Any MOQ/discounts
4. Validity period
5. Packaging for monsoon protection

Samples/visit welcome.
Thanks,
[Your Name/Contact]

Tweak for PVC/WPC hybrids if needed. This format gets detailed replies 80% faster.

Can I use this template for pre-laminated MDF quotes?

Yes—add finish details like “wood grain melamine, 0.8mm thick” under specs. Specify direction (HPL face out). Dealers quote 20-40% higher but save labor. In coastal areas, request UV-coated for salt-air fade resistance. Check: Ask for laminate brand specs (post-forming grade?). Next, compare raw vs prelam total cost including edge banding—prelam often cheaper overall for small runs.

Common Buyer Mistakes When Requesting MDF Quotes

Mistake 1: Vague specs—“MDF 18mm”—ignores grade; gets standard quotes unsuitable for humid sites. Fix: Always specify MR/BWR.

Mistake 2: Forgetting logistics—Tier-2 cities add Rs 200/sheet freight. Fix: State FOT site.

Mistake 3: No quantity—dealers assume small lot, no discounts. Fix: Quote bulk even if phased.

Mistake 4: Ignoring taxes/MOQ—quotes exclude 18% GST. Fix: Demand inclusive.

Mistake 5: Single dealer—misses variations. Fix: Multi-quote.

Mistake 6: No timeline—delays in peak season. Fix: Set 7-10 days.

Mistake 7: Skip packaging—monsoon warp. Fix: Request polythene wrap.

Mistake 8: No density ask—weak screw hold later. Fix: 700+ kg/m3 target.

Failure Modes in MDF Quoting and Fixes

Symptom: Quote too low, boards warp on site. Root: Standard grade quoted for wet zone. Prevention: Specify MR in template. Fix: Return/reject with photos.

Symptom: Delayed delivery, project stalls. Root: No timeline in RFQ. Prevention: Add “within 7 days.” Fix: Penalty clause in order.

Symptom: Hidden extras jack up bill 30%. Root: Ex-GST quotes. Prevention: “Inclusive all charges.” Fix: Renegotiate.

Symptom: Wrong thickness arrives. Root: Typo in RFQ. Prevention: Double-check before send. Fix: Swap fees on dealer.

Symptom: Poor density, screws pull out post-install. Root: Low-grade quoted. Prevention: Ask weight/density. Fix: Reinforce with inserts.

Symptom: No response from dealer. Root: Incomplete RFQ. Prevention: Use full template. Fix: Follow-up call + resend.

What if dealer quotes without transport costs?

Push back: “Please revise FOT [pincode], inclusive freight.” Typical truck rates add 10-25% from Gujarat mills to South India. In monsoons, confirm covered transport. Check: Ask vehicle type (tarpaulin?). Next: Calculate yourself via distance x Rs 2/km/ton, add to base.

Decision Framework: Matching MDF Specs to Project Conditions

Project Condition	Recommended MDF Spec to Quote	What to Verify in Quote
Wet zone (kitchen sink)	18mm BWR/HDFWR	Resin type, boil test pass
Coastal humidity	MR grade, 700+ density	Edge sealing, poly pack
Heavy use (wardrobe doors)	18-25mm prelam	Screw hold (40kg/sheet)
Tight budget	12-16mm standard	No extras, bulk discount
Fast delivery	Stock grades, local dealer	24hr confirm, no MOQ
High scratch risk (kids’ room)	Prelam melamine	0.7mm+ thick overlay

Use this to fill template—tailors quotes to risks like monsoon storage or coastal salt.

Which MDF thickness for wardrobe shutters?

18mm standard for most—balances weight, screw hold for hinges. Use 16mm if budget tight, dry inland site. Verify: Quote must note density for no sag. In humid areas, MR 18mm prevents hinge-area swell. Check post-quote: Tap test sample for solidity. Next: Calc total weight (35kg/sheet max) for carpenter handling.

Quality Checks You Can Do Without Lab Tests

Before buying (on quote/samples): Weigh sheet (35-45kg for 18mm quality). Visual: Uniform color, no voids. Ask: “Formaldehyde emission?” (E1 grade target). Red flag: Uneven edges.

After cutting: Edges smooth, no crumble—good density. Screw test: 5cm screws hold firm.

After install: Check alignment, edge band seal. Clean with damp cloth only—no harsh chemicals.

How to check MDF density without scales?

Tap edges—solid thud means 700+ kg/m3; hollow = low grade. Compare weights visually to known good sheet. Heft corner: Quality feels dense. In field, cut scrap: Tight fibers resist tear. Next: Reject if chips easily during CNC routing.

Tips for Different Buyers

Homeowners: Focus durability—quote MR for kitchens, clean with microfiber only. Don’t overload shelves >20kg.

Carpenters: Spec cut-to-size in RFQ for less waste. Prep edges with 2mm PVC band pre-install. Fasten 10cm from edges.

Architects/Designers: Detail specs like “post-formable laminate.” Wet-zone: Elevate 10cm off floor. Match finishes site mockup.

OEM/Modular makers: Quote repeatability—same batch. QC: 100% edge check, track complaints (under 2%). Bulk: Negotiate slab rates.

Should I get MDF samples before bulk order?

Always—request 1 sq ft from each quote. Test: Expose to humidity 48hrs, check swell (<2%). Screw/nail hold in hinge spots. For prelam, scratch with key (no mark). In India sites, simulate monsoon: Damp cloth overnight. Next: Approve only if passes, note batch no. for matching.

FAQs

What makes a quote accurate for MDF orders?

Accurate quotes break down rate, GST (18%), freight (Rs 1-3/km), packaging, and validity (usually 15-30 days). Include wastage allowance (5-10%) and MOQ. In Indian contexts, specify monsoon packing like double polythene. Dealers often undervalue logistics—cross-check with your pincode distance from mill hubs like Gujarat. Use template to force this structure, enabling true comparisons.

Why do MDF prices vary by city in India?

Proximity to mills (low in Ahmedabad, high in Northeast) drives base rates, plus trucking (Rs 50-150/sheet extra). Tier-1 cities add handling fees. Monsoon surcharges for protected loads bump 10%. Quote inclusive to see full picture—e.g., same 18mm MR costs 15-25% more landed in Chennai vs Indore. Always factor site unloading (crane if upper floors).

Can this template work for HDF or HDFWR quotes?

Yes—swap “MDF” to “HDF/HDFWR” and note higher density (800+ kg/m3). Ideal for termite-prone or high-moisture sites. Dealers quote 20-50% premium but offer better screw hold. Specify boil-resistant resin. In coastal projects, this prevents 90% of swell issues. Customize quantity for trials first.

How to negotiate better MDF rates using the template?

Send to 3+ dealers, share competing quotes anonymously (“Others at Rs 900/sheet”). Ask volume discounts (5% over 100 sheets). Bundle with edge bands/PVC. Peak season (pre-Diwali)? Lock early. In slow months, push 10-15% off. Track repeat orders for loyalty rates.

What if I need custom-cut MDF sizes?

Add “cut to [list dimensions, e.g., 6x3 ft x20]” in specs, note kerf loss (3mm/blade). Charges add Rs 20-50/piece. Verify tolerance (±1mm). For CNC shops, quote DXF files ready. Wastage jumps 15%—better for big runs. Check dealer saw accuracy via sample.

Is there a minimum order for MDF quotes?

Often 20-50 sheets, but template lets you state “no MOQ preferred.” Small lots cost more per unit (no discount). Phased delivery helps: 25 now, 25 later. Inland dry areas flexible; coastal needs full truck for protection. Negotiate sample lots first.

How does pre-laminated MDF quoting differ?

Specify design code/color, thickness (0.6-1.2mm face), direction. Adds 30-50% to raw. Quotes include sync edges if needed. For Indian kitchens, UV-resistant grades prevent fade. Verify post-forming ability for curves. Total often lower than raw+laminate labor.

What packaging to request for monsoon delivery?

Double-layered polythene shrink-wrap, corner protectors, palletized. Add Rs 20-50/sheet. Prevents 80% warp risk during 2-3 day transit. Unload immediately, store vertical under cover. Coastal: Extra desiccant packs. Inspect on arrival—reject water marks.

Disclaimer: This content is provided for general informational purposes based on industry practices and publicly available information. Product specifications, standards, prices, and availability may vary by manufacturer, region, and time. Readers should independently verify details with manufacturers, dealers, or qualified professionals before making purchase or construction decisions.